When holding a corporate event, choosing the right venue means everything. The event map should be carefully selected and all the factors for the event considered. The party rentals of the event is just as important and matters a great deal as what the event is all about. You will come to realize that most of the attendees at your event think the same as well. The place where you host your event should coincide with the event message. Here are some of the top factors that you need to take into consideration when looking for the right venue for your next corporate event.
This is, perhaps, the most crucial factor that you need to consider. For a local event, you need to have the venue of the event at a considerable distance from most of the attendee’s homes or workplaces. If, however, most of your attendees will be traveling from abroad, then it is best to hold the event at a location near the airport. This will be very beneficial and convenient for the attendees. Also, you need to factor in things like traffic, transportation, and even the parking options. You don’t want to leave your attendees stranded on where to park their vehicles or have to drive for long hours to get to the location of your venue.
You also need to plan for things like the meals and drinks that will be served during the event. The best venue to pick is one that has a fully equipped kitchen. Most venues have their own kitchen, bar, and cleanup crew. It is upon you to organize how all the services will be handles during the event. For that reason, it is crucial that you include, in your overall hiring cost, even the cost of using the other amenities and extras like the staff. This will save you a lot of money and precious time as you will not need to work with any third-party crews.
3. Consider parking
Look for a venue that has adequate parking space for your attendees. A valet parking option would be even better. But if the venue that you intend to use does not have a parking lot, then try and source for some of the nearby parking lots that your attendees can access and use during the event. Ensure that your guests don’t have to drive up and about looking for a parking spot which also takes much of their time.
4. The number of guests
The venue of your event also depends greatly on the number of attendees at the event. For example, a party event with 50 guests will need a smaller space than a wedding ceremony which has more than 400 attendees. It is, thus, necessary that you compile a list of all your attendees and know the number of guests who will be attending your event. This should be a key feature in determining the type and size of the venue.
5. The costs and flexibility on the event date
You also need to be flexible on the event date. This is one excellent way of negotiating the venues. So, choosing to provide two or three date options will most likely get you a great venue offer at a discounted pricing.